Minutes – 28/05/07 (All names have been removed for security reasons)
Facilitation
As suggested, it’s been agreed to have minutes up by Monday or Tuesday night, so people can suggest agenda items for the next meeting by Wednesday/Thursday night.
Wa have a vollunter to coordinate minutes, and will ring around for agenda items, write minutes up, so make sure your writing is clear so someone else can decipher them!
Report Back...
Highschool
They’ve got some schools to go to this week
There’s been a lot of interest from Year 10 students at different schools, but they’ll need to bring a guardian/adult – one school can provide supervising adults
In general it’s been very positive
Rego
Well as of 31/05/07 we’ve had 47 people registered and 5 paid!!!
**We need something on the web about what sustainable transport is, and who the discount applies to – specifically East coast, but if they are from WA they email rego
**Someone do an email to post out to Perth, about extending early bird rego till next Thursday 7th June. People need to register ASAP so we can organise food etc especially WA people
Speakers
Skeletons are out (Tues, Wed, Thur) now we need to bulk up days with who’s speaking, who’s confirmed etc...
We need to know when speakers are available day/time, ask them to give a format of they’re lecture/workshop be specific
Contacted Hack at Triple J, they’ll do a 30 min show once we’ve got a confirmed program
*confirming speakers – database, bring speakers you’ve contacted on Sunday
We will call to confirm all speakers and ask for a bio of talk/workhop
Workshops
Process for accepting workshops – send the description of the workshop to the loop, and the collective will discuss and reach consensus.
Some lecture time will be set aside for open space, plus set open space time
*change workshop form to inform people that Open space is available, on Monday at check-in there’s the big board etc
Promo
Flyer - fold out timetable/SoS banner/ blurb on the back – to have at cafes etc, Dom and Trent have a draft by Sunday
We have found all the upcoming events prior SOS, for us to promo at, see spreadsheet - http://spreadsheets.google.com/ccc?key=prU33EJLRgoQ5hC4FPe6ccQ
We need articles to local papers ASAP!!!
Emails out to all lists, use Nicky’s email and adjust etc
*Posters:
Leederville/Mt Lawley
Murdoch/fFreo
Curtin/uwa
ECU
Posters accessible at Greens office, Freo Location,
Make sure you have update poster with Murdoch on it!!!
Food
Suggested Friday actions done over lunch time – more people out and about at that time – everyone brings a lunchbox so they can pack their lunch before and go
Maybe everyone meet up for lunch? Have a peaceful picnic? If possible get support crew to drive over with fruit water etc
Reclaim the streets....
Offer to oversee entire kitchen for whole conference. Was agreed to pay him $700 now, until we can look over our budget later and maybe offer an extra $300.
Have a tip jar for the chef.
We don’t need qualifications for health/safety regulations
Food budget is $45000 - $5 per head x 500 people = $37000
Food budget will only be confirmed at the very last minute due to numbers – we can only get rough estimates
Estimates for caterers etc 500 dinner, 600 day – in 2 weeks, need final numbers
Getting 3 different marquees:
5x5 or 6x6 $350 for 5 days
10x5 = chai tent ~ $1000 for 5 days
15x40 = big enough for kitchen in ¼ and seats 300 ~ $4500 for 5 days
still sourcing marquees!!!
will need 6-8 able people to set up marquee – takes 8 hours to put up on Sat, and take down on Sunday. We will get training.
Want to buy honey – honey isn’t vegen – for breaky table, not in any cooking. Will be in demand and can’t be replaced. Will get 10kg – will not be replaced.
Find a good company?
Serve honey and have info on why it’s bad ...
Tallyho Farm will provide soymilk in large drums!!! We need to source storage containers with the taps? Contact bry...
Van needed for 2 weeks before SoS + 1 week of conference – transporting food
Needs to be big and empty in the back
Need blenders, with grating attachment – food processor preferably big, contact bry
Childcare
Murdoch CC has a couple of places between 3-6 years – but that means individual fees which are expensive
We can’t hire people for them
So, we will set up a CC room which needs paid workers to run it. We know we’ve got babies and older kids coming, already bout 10
Definitely need volunteers
Needs a coordinator – this is too much for danni to do.
SUNDAY MEETING – EARTHWISE 10am – 2pm
BRING PIZZA TOPPINGS!!!!!!
